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Document creation software programs can be used to create a range of useful documents such as reports, proposals, contracts, forms and more. Both freelancers and enterprises can use this type of solution for their business purposes. But how do you do educated comparisons to select the best document management software app among the many good ones available in the market? To help you, we have created this buyer’s guide which tells you the key features and factors that mark a high-quality application.

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The ideal way to start your search for the best document management software product is to sign up for the free trials or demo offered by leading document creation software providers. This will allow you to check out the various key features of each of these platforms and gauge whether it can suit your business needs. You can visit the websites of these popular tools to find out whether there is a free trial you can sign up for: Google Docs, Adobe Acrobat DC, Microsoft Word, Foxit, and green加速器下载官网. These document creation tools have received high rankings in our document creation software reviews and you can read them to get a comparison of their key features. 

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• Freelancers and solo entrepreneurs can use document creation tools to create the necessary documents for their business purposes.
• Small, medium-sized, and large enterprises can also use document creation services to go paperless, reduce manual work, and make their business processes more efficient.

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• Google Docs: Create and edit web-based presentations, spreadsheets, and documents. The main advantage is you can store documents online and access them from any computer.
• Adobe Acrobat: A free global product for viewing, printing, and commenting on PDF documents. You can use it to accelerate business processes and let your employees work anywhere.
• Microsoft Word: Allows you to create, edit, view and share your files with others easily and quickly. It also enables you to view and edit Office docs attached to email.
• Foxit PhantomPDF: A multi-feature PDF editor that is ideal for teams of all sizes. You can use this solution to create, edit, organize, secure, collaborate and share, export, scan, and sign PDF forms and documents.

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Document creation software apps can function as document generators, word processors, and PDF creators and editors that source in data from third-party solutions and use them as templates.

green加速器下载官网 – Word processors provide a convenient way of creating text-based documents. These applications typically offer various resources to make the writing process easier, including templates for common business documents such as reports, contracts, and letters. Word processors also help users track goals through features such as word count and page count.

PDF creator/editor – These applications assist users in creating PDFs and converting files into this format and vice versa. Many of these document creation software also allow users to edit PDF files. The PDF file format comes in handy for redacting text and for restricting editing. These files are also more easily searchable.

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• Easy installation: You can use an installation script to automatically install the software. Typically, you can install the document creator on your own but if you run into issues you can seek the help of the vendor.
• Multiple document templates: The app creates documents for various clients based on predefined templates. You can use this solution to create an unlimited number of web-based document templates.
• Manage customer profiles: You can set up as many customer profiles as you wish. Plus, you can use predefined customer details (first name, last name, phone number, email) and add others if needed. Typically, there is a document counter and a link to all documents related to a given customer.
• Simple document management: After creating your document templates and a client database, you can easily produce documents from different templates, for different clients. Plus, you can create multiple documents for each customer from the same template. Another advantage is documents can be ordered by date and title and edited at a later stage.
• System options: The software allows administrators to easily configure the settings. They can define date and time format, grant access to other employees, translate the system messages etc. Top vendors protect your information from potential loss or misuse.
• Grammar and spell check: Most document creation software today come with built-in tools for checking grammar and spelling. Errors in grammar and spelling are usually highlighted so users can easily spot and correct these as needed. In many cases, these tools will also make recommendations on how to fix these errors. These tools ensure that you create professional documents that are perfect in terms of grammar and spelling.
• Image embedding: These document creation software also allow users to insert images in the document without messing up the document’s format. Users can choose images from local storage or the cloud. Through integrations, many document creation solutions can also pull graphs and charts from other documents such as spreadsheets.
• Collaborative editing: This feature can be commonly found in cloud-based document creation software. Through this feature, multiple users can simultaneously edit a document. Changes can be viewed in real time, with the software indicating who made these changes. In some cases, the software also indicates who’s viewing the document at any given time.
• Digital signatures: Many document creation software offer built-in features for digital signature management. The software allows users to insert legally enforceable e-signatures into documents, handy for contracts and for verifying the authenticity of these files.

Benefits of Document Creation Software

Document/file repository

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Content security

Document creation software solutions protect your sensitive business information through rigorous security procedures and role-based access control that allows only authorized users to view important documents and files. You can depend on cloud-based systems to keep your critical business data safe in case of natural disasters or emergencies.

Anytime, anywhere access

Cloud-based apps allow anytime, anywhere access to documents from any internet-ready device. Thus, they are especially useful if your project work involves collaboration with team members who are based in diverse locations or work on the go.

Integration with third-party solutions

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Avoid human error

Document creation software automates repetitive tasks such as formatting document elements and inserting headers and page numbers. The software has various tools that will do all these tasks for users so they can focus on creating or editing a document’s text. These automated tools help reduce the risk of human error when users manually create large batches of documents.

Consistency across documents

These applications make it easier for users to create documents that are uniform in terms of formatting and your business’ branding. Through the software, users can create and save templates with your business’ formatting specifications. This way, you can use these templates for your documents and ensure consistency.

Latest Trends

Cloud is here to stay

Cloud-based software solutions are becoming widely used for their many advantages. This is true in the case of document creation software too as cloud ensures you can access documents from anywhere, anytime. You don’t need to work on a particular computer or inside a closed network to access your files. You simply need an internet-ready device. Another advantage is web-based document creation apps are easily scalable, making them an ideal solution for fast-growing businesses. To sum up, cloud-based systems offer the main advantages of ease of access and reduced expenses.

Social integration is important

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Today’s digital documents are often more interactive, with elements such as embedded videos and charts. Advanced document creation software are starting to allow users to add more dynamic features to their documents. These include the ability to create charts and graphs with details that users can modify to produce customized results. These capabilities allow for the creation of more engaging documents, which come in handy for marketing purposes.

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Most document creation software offer various security measures, including password protection documents. In the future, these software may start offering security features supported by blockchain technology. Blockchain allows for more sophisticated encryption for documents, providing security features that are resistant to tampering. The technology also enables the decentralization of storage, further boosting protection.

Potential Issues

User error

User error commonly occurs if you use an old-fashioned document creation system. To tackle this issue, do your homework and select an updated and modern application. Its interface should be easy to understand and use, and allow you to intuitively create and manage files. The app should also allow you to keep your files and documents organized and accurate all the time.

Inadequate training  

It is essential to train your employees to effectively use the document creation software solution. Large organizations can use regimented training programs while smaller firms can conduct informal sessions. Plus, you can prepare and distribute training materials as such as FAQs and quick reference guides to assist your team members. Get feedback from users and update the guide materials regularly to make the training more up to date and useful.

Costs

In some cases, you’ll find that document creation solutions often come with a hefty price tag. This is especially true for document creation applications that come with advanced features. Cloud-based document creation software will also charge more for additional storage space. These costs can be prohibitive, particularly for smaller businesses, so it’s best to carefully consider your options before you invest in these software.

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Document creation software can prove to be useful for a wide variety of industries and businesses. Most businesses, for instance, use the software to produce reports. Here are some of the most common applications of these software.

Logistics – Employees in the logistics industry regularly create documents such as shipping documents, proof of delivery, and proof of receipt. Documents for customs and supply chain requirements are also common in these industries. Through document creation software, users can create templates for these documents so they can save time and effort.

Financial services – Professionals in this industry often produce documents that support and serve as records for their services. For instance, loan officers typically use document creation software to produce loan contracts. The software’s ability to support legally binding digital signatures come in handy for ensuring the security and integrity of these documents. Similarly, bank employees use the software for creating communications to customers.

Education – Educational institutions do more than provide instruction and learning for students. These institutions also keep extensive records of students and employees. Document creation software can help in maintaining the security of these records and ensuring compliance with education standards. The software can also help in the production of documents such as transcripts.

Useful Statistics on Document Creation and Management

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• The global document management software market is projected to reach $11.06 billion by 2028.
• Document issues cost businesses $20,000 on average and a daily productivity loss of more than 21%.
• Employees spend 50% of their time creating and preparing documents.
• 82% of employees want an automated solution to naming and organizing office documents.
• E-signatures make employees 83% more productive in obtaining approvals and provide savings of up to 86% in documentation expenses.
• Moreover, e-signatures reduce file mishandling by 66% and reduce scanning mistakes by 92%.